A smoother employee journey – for HR, managers and employees

Build your own branded career site

Your careers site is often a candidate’s first impression of your company. With Emply People’s intuitive careers site builder, you can create and host a professional, branded careers page that reflects your culture and values — all on your own domain. Easily add text, images, and videos, and highlight your team, perks, and benefits. It’s flexible, user-friendly, and designed to make your employer brand stand out.

Assess candidates together
and find the best fit

Hiring is a team sport — and Emply makes it easier. Your hiring team can review and rate candidates together, add comments, and move them through each stage of the recruitment flow. Everything happens in one place, so you never lose track of great talent or valuable feedback.

Keep promising candidates in your pipeline

Emply’s talent pools let you organize and reuse candidate data from previous hiring rounds. Filter by skills, roles, or locations and instantly find qualified candidates when new positions open — saving time and reducing cost-per-hire.

A smoother way to schedule interviews

Scheduling interviews can be one of the most time-consuming steps. Emply syncs directly with Outlook calendars so you can instantly see the hiring team’s availability. Set available time slots, let candidates pick what works best, and automatically update calendars. Automated emails and messages keep everything moving efficiently.

Let candidates manage their own data

Give your candidates control over their personal data — freeing your team to focus on other matters. With Emply’s Preference Center, candidates can edit or delete their data at any time, ensuring full GDPR compliance without adding extra work for HR.

They can also view previous applications, sign up for job alerts, and update their communication preferences — all in one secure login. Everything is automated, self-service, and effortlessly compliant.

Sign and store all documents electronically

Give employees a digital first experience that saves HR time and keeps your organization compliant. Emply People integrates with tools like Addo Sign and Penneo for easy electronic signing. All signed documents from employment contracts to car policies are automatically stored in the employee profile – securely and always accessible.

Automate your pre-boarding flow

Set the stage for a great start to employment. Emply People’s pre-boarding flows help you prepare new hires and streamline internal tasks.

• Gather feedback on your hiring process with pre-boarding surveys

• Automate practical steps like ordering IT equipment or sharing your handbook

• Share reading or learning material so new colleagues feel ready on day one

Help your managers deliver a great onboarding experience

Give every new starter a professional, structured introduction that’s consistent with your brand. Line managers can deliver clear plans, learning content, onboarding surveys, and check-ins – all managed in one system. It’s easy for them to stay on track with automated tasks and reminders, while HR gains insights for improving engagement and long-term retention.

One central repository for employee data

Managing master data isn’t just compliance – it’s clarity. By centralizing employee data and documents in Emply People, you create a single source of truth that HR, managers and employees can reply on. Contracts, job descriptions, consent forms, compensation and benefits, are easy to access and update.

For HR, centralization simplifies compliance with GDPR and data deletion policies and ensures accurate metrics, such as head count, turnover and absence. When combined with our payroll or workforce management solutions, employee data stays automatically in sync across systems.

Payroll and HR in perfect harmony

Few things frustrate employees more than payroll errors. Our seamlessly integrated HR and payroll solutions minimize mistakes and manual work by syncing master data in real time. The result? Accurate, calmer, smoother payroll runs every time. Available out-of-the-box when you combine two or more Paychex Europe products.

Check in regularly with pulse surveys

Pulse surveys give you a quick, reliable way to understand how your people are doing — especially during times of change. They help you track well-being, spot risks early, and keep a close eye on team engagement.

With Emply People, you can design surveys tailored to your organization, giving you the insights you need to support performance and build a healthy workplace.

Make 1:1s more meaningful

Manager–employee check-ins can easily fall through the cracks or lose their impact. Create templates that bring structure to the process, helping managers lead focused conversations that are valuable for both sides.

With clear guidance, managers can recognize their people more often, address challenges early, and keep performance and well-being on track.

Better performance dialogs

A strong performance process helps managers and employees have honest, constructive conversations about growth. Emply People allows you to design simple forms to kick off the process. Employees can prepare by reflecting on their own performance, while managers add their perspective to enrich the conversation.

Together, they can agree on follow-up activities to support development. Employees have direct access to revisit their performance assessments from their profile – whenever they like.

Help your employees develop

Finding the right next challenge for your employees is a great way to keep them motivated. In Emply People, managers and employees can see their skill levels and compare them against their current and future job profiles, enabling transparent conversations about gaps and development opportunities. Managers can assign learning courses, and competencies update automatically upon completion.

Create clarity in every role

Lack of alignment between employee and manager can quickly lead to frustration. Set up every employee for success by clearly defining their role and required competencies in Emply People.

This gives managers a solid foundation for objective development conversations and sets transparent expectations for employees. HR teams can benchmark roles, compare competency levels across the organization, and gain insights that support strategic workforce planning.

An easier way to register time off

Accurate absence data starts with an easy process. With Emply People, employees can register holiday and sick days whether they’re at their desk or on the go using our intuitive mobile app.

Once approved, their absence automatically updates Outlook and becomes visible to their team, giving everyone the clarity they need. Employees can see their up-to-date balance at any time, making it easier to plan time off with confidence.

Stay on top of absences

Emply People makes managing absence simple. When an absence request is made, managers are notified right away and can approve it in seconds.

Clear calendar overviews make it easy to plan holiday periods, ensure the right staffing, and spot early signs of unhealthy absence patterns. HR and managers get the overview they need to act proactively and support a healthy workplace.

Flexible absence settings – fully aligned with payroll

If you offer well-being days, seniority days, or other special leave types, Emply People lets you tailor absence settings to match your policies. When paired with our payroll solution, absence data is automatically sent to payroll with each payroll run.


If you use another payroll system, our open API makes integration easy. The interface is user-friendly and requires no technical expertise – or you can rely on our data export options for a smooth workflow.

Make working time easy to track

Tracking working hours shouldn’t be a burden. Employees can automate their time tracking or log hours as they go, using whichever device suits them best. The process is quick and intuitive, minimizing disruption.

The system complies with the EU Working Time Directive – tracking working time, breaks, and rest periods – while giving HR a clear overview of work patterns. This makes it easier to spot risks early and support healthy working habits across the organization.

A streamlined offboarding process

Offboarding can involve many steps and stakeholders – and it’s easy for things to slip. With Emply People you can create a structured, automated process that keeps everything compliant and on track.

Build offboarding forms and task lists for HR and managers, store key documents such as resignation letters and NDAs, and trigger IT notifications automatically.

The employee process overview gives you real-time visibility into every active offboarding – ensuring nothing is missed.

Understand why employees leave

Every departure tells you something about your organization, and Emply People helps you capture those insights clearly.

Use custom offboarding surveys or 1:1 conversation templates to help managers and HR gather structured feedback. Identify patterns that strengthen workforce planning, culture, and retention.

Your employees receive a professional final experience that protects your employer brand and keeps the door open for future collaboration.

Confident, compliant data deletion

Handle personal data correctly from the moment an employee leaves.

Emply People lets you activate GDPR-compliant retention and deletion rules to ensure you keep only what you’re allowed to – and remove everything you shouldn’t.

Employees gain transparency into how their information is handled, reinforcing trust and demonstrating your commitment to secure, responsible data management.