The 2025 payroll year is coming to an end, and as always, there are several important matters to keep in mind to ensure a correct year-end closing. Once again, Christmas falls conveniently this year, allowing many employees to enjoy an extended holiday with only a few vacation days.
This means you should pay extra attention to deadlines, bank closing days, and payment cut-offs so you can relax and enjoy the holidays.
To help you finish the year easily and correctly, we have put together 10 useful reminders.
1. Post Payroll on Time
The final value date for payroll in 2025 is Tuesday, 30 December 2025.
Depending on when you usually run payroll, you might need to do it before Christmas. Plan ahead so everything is approved and paid on time.
2. Be Aware of Payment File Submission Deadlines
Pay special attention to the deadlines for submitting outgoing payroll files – particularly the payment file. Deadlines are set by Mastercard Payment Services:
Account-to-account payments:
One banking day before the value date.
The file must be received by Mastercard Payment Services no later than 2:00 PM.
NemKonto payments:
One banking day before the value date.
The file must be received by Mastercard Payment Services no later than 11:00 AM.
If you are unable to submit the payment file within the deadlines, contact Paychex Europe Lessor Payroll Support to request an extension from Mastercard Payment Services.
Please also note that payment files containing NemKonto transactions may not be transferred earlier than four banking days before the value date. If the payment file is submitted too early, this will appear in the incoming receipt from Mastercard Payment Services. Therefore, always open and review the receipt.
3. The Holiday Year Ends – Remember to Calculate Remaining Leave
For the accrual year 2024 (1 September 2024 – 31 August 2025), accrued holiday must be taken no later than 31 December 2025.
This means employees must take at least four weeks of holiday before 31 December 2025. If not, any missing days up to four weeks will be lost and must be reported and settled with the Danish Holiday Fund (feriefonden).
Calculation of Remaining Leave
We recommend only handling the transfer or payment of leftover holiday after the payroll run that includes absences up to 31 December has been posted. If there are absence periods that cross over months, like 16 December to 15 January, we recommend transferring the leftover holiday in the next payroll run. The holiday period for leave accrued from 1 September 2024 to 31 August 2025 ends on 31 December 2025.
If employees want to move their 5th week of holiday to next year instead of getting paid for it, this must be agreed upon before the end of the year. These agreements must be in writing.
Additional Leave Days
Additional leave days are not regulated by Ferieloven (the Danish Holiday Act) but may be governed by collective agreements, local agreements, or company policy. Therefore, ensure you review what applies to your organization at the year-end.
4. Review Flexible Benefit, SH, and Special Savings Accounts
Some union agreements include payments to Flexible Benefit accounts, SH (Public Holiday Savings), or Special Savings accounts. Check the agreement to see if any of these balances need to be paid out at year-end.
In Lessor Payroll, you can set up the system to pay these out automatically if needed.
5. Remember That Bonuses Must Be Included in the Holiday Year in Which They Are Earned
If employees receive bonuses, remember that under the Danish Holiday Act, bonuses must be counted in the holiday year in which they are earned.
Therefore, it is important to register bonuses in the final payroll run of 2025. If a bonus can only be calculated after the ordinary payroll has been posted, you may create an off-cycle payroll run.
Guides for off-cycle payroll runs are available in Lessor Payroll.
6. Register Absence for Terminating Employees
If employees leave the company at year-end, ensure all their absences are recorded in their final payroll run. Also, verify whether the employee has accrued balances such as Flexible Benefits or SH savings that must be paid out upon termination.
7. Mileage Allowance
Make sure any mileage driven in December is included in the last payroll run so it is reported to the Danish Tax Agency (SKAT) for the right year (2025). If this is not possible, we recommend running an off-cycle payroll.
8. Reconciliations
It is important to check that what you send to eIncome (eIndkomst) matches what is in your payroll system. In Lessor Payroll, use the following function:
Periodic Activities → Reconciliations → eIncome
Here, you upload a file from eIncome and check it against the eIncome records in your payroll system.
9. New Tax Cards
As a new tax year begins, you should check whether all employees have a valid tax card for 2026.
In Lessor Payroll, you can use the function “Employees without tax card” under:
Tools → Tools
Here you can find employees without a tax card and request them again.
10. Have You Discovered Errors After the December Payroll Has Been Approved?
You can report corrections for 2025 to eIncome until 20 January 2026. In Lessor Payroll, this is typically handled via an off-cycle payroll run.
Make Payroll Easier in 2026
If you want a list of important dates for statistics, tax reporting, payments, and other deadlines, download Paychex Europe’s Payroll Calendar for 2026 to stay ready for the new payroll year.
